Terms & Conditions

Bookings

1. Booking Confirmation will be supplied in writing/email within 3 days of the initial booking having been made.
2. All facilities must be booked in advance. Availability for all Facilities and campsites can be checked by enquiring via our booking form.
3. Per Fri-Sun weekend is defined as Fri 18.00 – Sun 13.00. The price quoted is for this period and confirmed via email from the Centre Manager.
4. Discounts for Volume Bookings – Per session/day – greater than 3 consecutive bookings will attract a 10% discount on the rate quoted. An overnight booking for any building will include the shower /toilet block. A weekend booking for all buildings will include the shower/toilet block and site/grounds.
5. An additional charge of £20 will be levied per hour or part thereof if the facilities are not vacated in line with the times specified above.
6. When booking you will be asked to confirm acceptance of booking terms and conditions which includes child protection.

Deposits/Payments/Cancellations and Late Payments Charges

1. Cheques should be made payable to ‘Ardnavally Scout Activity Centre’.
2. All bookings made are provisional until a 20% deposit is received within 10 days from the time of booking. If a deposit has not been received within this time, the booking will be cancelled.
3. If your booking is placed within 10 days of the proposed date, the full 20% deposit must accompany the booking.
4. Charitable Organisations must produce their Charity Registration Number at the time of booking to guarantee the “Charities” Rate.
5. Cancellation Charges: Within 1 week of booking 100%, no refund; 2 weeks 50% and 50% refund; 4 weeks no charge, 100% refund.
6. Late Payment/Admin Surcharge: Payment after 30 days from the Booking Date will attract a surcharge of £15 to the invoice price.

Cleaning

1. All rooms, kitchens, toilet and shower facilities, also campsites and areas used are to left clean and tidy, and all equipment used must be returned to its place.
2. Cleaning equipment is provided.
3. A cleaning/tidying charge will be levied if rooms/areas are not left clean and tidy.

Other Conditions

1. Campfires should NOT be left unattended and should be extinguished or dampened down if they are to be left for periods of time.
2. Alcohol is NOT permitted on site.
3. There shall be NO illegal drug or substances used or made available at Ardnavally Scout Centre.
4. Clarification with regards to the issue of smoking (which includes vaping) on-site at Ardnavally. Please communicate to all volunteers, parents and site users.

   Buildings: All buildings at Ardnavally are, by law, non-smoking.

   Outside Areas: It is the policy of the District that adults should refrain from smoking/vaping around young people. While the outside spaces of Ardnavally are not strictly non-smoking, we ask all adults coming on-site when young people are present to refrain from smoking/vaping.

   Entrance/Exit Gates: We ask that adults refrain from smoking/vaping in/around the entrance/exit gates to the site, for two reasons. First, it’s not the safest place to stand, as the area provides vehicular access. Second, it does not present a good image for Scouting.

5. Dogs are not allowed on site unless for Registered Service Dogs.