Terms & Conditions
Bookings
- Booking Confirmation will be supplied in writing/email within 3 days of the initial booking having been made.
- All facilities must be booked in advance. Availability for all Facilities and campsites can be checked by enquiring via our booking form.
- Per Fri-Sun weekend is defined as Fri 18.00 – Sun 13.00. The price quoted is for this period and confirmed via email from the Centre Manager.
- Discounts for Volume Bookings – Per session/day – greater than 3 consecutive bookings will attract a 10% discount on the rate quoted. An overnight booking for any building will include the shower /toilet block. A weekend booking for all buildings will include the shower/toilet block and site/grounds.
- An additional charge of £20 will be levied per hour or part thereof if the facilities are not vacated in line with the times specified above.
- When booking you will be asked to confirm acceptance of booking terms and conditions which includes child protection.
Deposits/Payments/Cancellations and Late Payments Charges
- Cheques should be made payable to ‘Ardnavally Scout Activity Centre’.
- All bookings made are provisional until a 20% deposit is received within 10 days from the time of booking. If a deposit has not been received within this time, the booking will be cancelled.
- If your booking is placed within 10 days of the proposed date, the full 20% deposit must accompany the booking.
- Charitable Organisations must produce their Charity Registration Number at the time of booking to guarantee the “Charities” Rate.
- Cancellation Charges: Within 1 week of booking 100%, no refund; 2 weeks 50% and 50% refund; 4 weeks no charge, 100% refund.
- Late Payment/Admin Surcharge: Payment after 30 days from the Booking Date will attract a surcharge of £15 to the invoice price.
Cleaning
- All rooms, kitchens, toilet and shower facilities, also campsites and areas used are to left clean and tidy, and all equipment used must be returned to its place.
- Cleaning equipment is provided.
- A cleaning/tidying charge will be levied if rooms/areas are not left clean and tidy.
Other Conditions
- Campfires should NOT be left unattended and should be extinguished or dampened down if they are to be left for periods of time.
- Alcohol is NOT permitted on site.
- There shall be NO illegal drug or substances used or made available at Ardnavally Scout Centre.
- Clarification with regards to the issue of smoking (which includes vaping) on-site at Ardnavally. Please communicate to all volunteers, parents and site users.
Buildings: All buildings at Ardnavally are, by law, non-smoking.
Outside Areas: It is the policy of the District that adults should refrain from smoking/vaping around young people. While the outside spaces of Ardnavally are not strictly non-smoking, we ask all adults coming on-site when young people are present to refrain from smoking/vaping.
Entrance/Exit Gates: We ask that adults refrain from smoking/vaping in/around the entrance/exit gates to the site, for two reasons. First, it’s not the safest place to stand, as the area provides vehicular access. Second, it does not present a good image for Scouting.
- Dogs are not allowed on site unless for Registered Service Dogs.